Wild Apricot is the membership tool most small organizations have heard of, and it has two decades of work behind it. This page is an honest account of where the two differ, written by the people who make one of them.
Free to a hundred members, every feature. Past that it is $10 a month, $100 a year, or $250 once — one price, every app.
Wild Apricot prices by how many contacts you hold: as the roster grows, the tier changes and the bill with it. Priv Life charges one figure no matter how many people are on the roster, and the same figure whichever of the nineteen apps you use.
Both models are defensible. The difference shows up at the moment a club grows, which is also the moment a volunteer treasurer is least able to absorb a surprise.
Free to a hundred members first. $10 a month or $250 once if you prefer. No per-seat charge, no tier to cross, and no cut of the dues you collect.
The whole price listMembers, Shifts, Vote, Rig Check, Board, Giving and Sports read the same people. Adding somebody once adds them everywhere, and removing them removes them everywhere. Most suites in this category federate separate products around a contact record; this one was built the other way up.
No ads, no behavioral profiling, no data sales, in any app. The privacy policy names what each app stores, who can see it and how you leave. That is a promise either company can make; the difference is that it is the whole business model here.
Full export is open on the free tier and on every paid one. Stopping payment drops you back to free: everything already entered stays readable and exportable, and the only thing you cannot do is add past the line again.
This is where Wild Apricot is ahead, and pretending otherwise would waste your time. It has a support organization, an integration ecosystem, a user community and a long trail of reviews. Priv Life has a smaller surface and one person answering the mail.
Wild Apricot suits you if you want an established vendor with a support department, you rely on its integrations, or your board is reassured by a name it already knows.
Priv Life suits you if the bill climbing with the roster is the problem, you want the shifts, the elections, the rig checks and the meetings on the same roster rather than bolted together, or you want the privacy position to be structural rather than a page in a policy.
Yes. Free to a hundred members, every feature, no card and no call. That is the product rather than a trial of it.
$10 a month, $100 a year, or $250 once and never again — the same figure whichever Priv Life app you are in, and the same figure at a hundred and one members as at a thousand.
No. Dues, donations and registration fees settle in your own Stripe account. Priv Life charges you for Priv Life and nothing else.
In from a spreadsheet, in an afternoon. Out whenever you like: full export is open on every tier and is never what a bill switches off.
Then Wild Apricot or another incumbent may be the better answer, and the export above is there so finding that out costs you a weekend rather than your records.
Import the roster, run one month of shifts, and decide after.
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